Nevada Volunteers believes in the power of service as a solution to many of Nevada’s unmet needs. We also recognize that the decision to apply for an AmeriCorps program and become part of the National Service Network is a huge one. Becoming part of the National Service Network can bring opportunities for your organization and the community you serve. However, it also brings significant responsibilities for your organization.
This Grantee Management Resource Manual provides a broad overview of AmeriCorps while highlighting basic components and rules to support you in having an understanding of the complexities of running an AmeriCorps program. It is meant to serve as a guide for those who administer an AmeriCorps program in Nevada. However, the information contained in this manual does not include all the legal requirements you are responsible for once you have accepted an AmeriCorps grant.
This manual does not constitute the Corporation for National and Community Service’s official definitive interpretation of the law, regulations, and policies related to an AmeriCorps Program. Program directors or individuals with particular questions should consult the National and Community Service Act of 1990 (42 U.S.C. § 12501 et seq.), the regulations issued under the Act (45 C.F.R. § 2500.1 et. seq.), the Edward M. Kennedy Serve America Act, the AmeriCorps Grant Provisions and Grants Policy guidance, and relevant state law and regulations. If there is a conflict between the content of this resource manual and the AmeriCorps provisions, the provisions are the controlling authority.
Program Director Handbook
Browse the contents below, or click here for a downloadable, searchable .PDF
Chapter 1. Welcome to AmeriCorps and Nevada Volunteers
Congratulations on being funded as a Nevada AmeriCorps* State program! Nevada Volunteers, the Governor’s Commission on Service, will be working with you to ensure that your AmeriCorps State program is successful. We are here to provide guidance, oversight, and support to help you create a strong AmeriCorps program. Please use this manual as a place to start to understand the many moving parts of national service, your role as a program director, and the importance of understanding federal rules and regulations to ensure that your program is compliant. This manual is provided as a helpful resource to grantees; however, it does not relieve the grantees of their responsibility to operate within the regulations, guidelines, and Terms and Conditions. If there is a conflict between the contents of this manual and the federal guidance referenced above, the federal Terms and Conditions, regulations, etc. are the controlling authority. Still, AmeriCorps Program Directors should familiarize themselves with the information contained within this manual and are responsible for using the manual and related documents to obtain information necessary for the day-to-day operation of their programs.
Nevada Volunteers reserves the right to revise this manual as needed to comply with any applicable regulatory requirements and to incorporate best practices to improve program and financial management. Nevada Volunteers welcomes your input to strengthen the Program Director Handbook.
- National and Community Service Act of 1990
- National and Community Service Trust Act of 1993
- Kennedy Serve America Act Summary
- 45 CFR
- AmeriCorps Terms and Conditions
- 2016 AmeriCorps Branding and Messaging Guidance
Chapter 2. Getting Started
- Subgrant Agreement – Cost Reimbursement – 17-18
- Subgrant Agreement – Fixed Price – 17-18
- Key Concepts of Grants and Financial Management
- AC Member Position Description Member Assignment Listing Guidance
- NSCHC On-Line Training
- Slot Enrollment Worksheet
- NV PD Core Competencies and Indicator Rubric
- Checklist for New AmeriCorps Programs
- Checklist for New Staff of AmeriCorps Programs
- Checklist for New Staff of Sub-grantees
- eGrants FAQs
- CNCS eGrants Resources
- Creating and Editing Service Locations
- Enrolling, Exiting and Suspending Members
- OnCorps Position Description Tutorial
- OnCorps Budget and Financials Tutorial
Chapter 3. Program Management
- September 11 National Day of Service and Remembrance
- MLK Day
- National Volunteer Week
- AmeriCorps Week
Chapter 4. Member Management
- National Service Criminal History Check Final Rule
- Background Check FAQ
- National Service Criminal History Check Resources
- Living Allowance Distribution Policy
- State of Nevada determination that AmeriCorps members are not eligible for unemployment
- National Service Inclusion Project
- Disability Inclusion Resource Guide
- Glossary of Disability and National Service Related Terms
- Effective Practices Guide for Inclusion
Chapter 5. Financial Management
The grantee has full fiscal and programmatic responsibility for managing all aspects of grant and grant-supported activities, subject to the oversight of Nevada Volunteers. It is important for there to be a clear understanding that grant and financial management are inextricably linked. Poor member and program management have negative impacts on financial management because compliance issues often result in disallowed costs. It is the responsibility of all staff to be aware of effective grants and financial management standards, be good stewards of federal resources by practicing strong financial, grant, program and member management, and to work to continually improve the systems and practices used in these areas.
- OIG Fraud RedFlags: Avoiding Common Issues And Pitfalls
- Correction Actions For Common OIG Audit Process
Chapter 6. What to Expect From Nevada Volunteers
Nevada Volunteers monitors subgrantees to ensure compliance with all applicable federal, state, and Commission policies and procedures. Monitoring also seeks to evaluate the quality of service activities and the AmeriCorps members’ experience. Nevada Volunteers’ staff is committed to providing clear expectations, timely guidance, and assisting programs in their continuous improvement. Nevada Volunteers provides programmatic and fiscal oversight to ensure proper stewardship of federal funds, as outlined by federal rules, provisions, administrative regulations, state law, and Nevada Volunteers’ policies. Nevada Volunteers also provides technical assistance and training to subgrantees.
AmeriCorps Program Directors are expected to contact their Nevada Volunteers Program Contact with program questions and concerns. Please see When to Contact Nevada Volunteers for a comprehensive lists of when you should contact your AmeriCorps Program Contact.
Fiscal and programmatic reporting deadlines, site visit requirements and closeout procedures, and other relevant information are communicated to programs before the start of the grant year. Monitoring throughout the program year can occur through formal and informal mechanisms. To alleviate the burden on programs, formal monitoring is conducted both in-person and via desk audits and is spread out over the course of the year. Each year Nevada Volunteers develops an annual monitoring plan, 2017 Monitoring Plan, that is distributed to all programs outlining the planned monitoring aspects and timeline. Additional monitoring may occur if Nevada Volunteers determines that this is needed based on risk and monitoring findings. At a minimum, monitoring consists of reviews of documentation submitted via eGrants, OnCorps, or email.