Grantee Resources

Nevada Volunteers believes in the power of service as a solution to many of Nevada’s unmet needs. We also recognize that the decision to apply for an AmeriCorps program and become part of the National Service Network is a huge one. Becoming part of the National Service Network can bring opportunities for your organization and the community you serve. However, it also brings significant responsibilities for your organization.

This Grantee Management Resource Manual provides a broad overview of AmeriCorps while highlighting basic components and rules to support you in having an understanding of the complexities of running an AmeriCorps program. It is meant to serve as a guide for those who administer an AmeriCorps program in Nevada. However, the information contained in this manual does not include all the legal requirements you are responsible for once you have accepted an AmeriCorps grant.

This manual does not constitute the Corporation for National and Community Service’s official definitive interpretation of the law, regulations, and policies related to an AmeriCorps Program. Program directors or individuals with particular questions should consult the National and Community Service Act of 1990 (42 U.S.C. § 12501 et seq.), the regulations issued under the Act (45 C.F.R. § 2500.1 et. seq.), the Edward M. Kennedy Serve America Act, the AmeriCorps Grant Provisions and Grants Policy guidance, and relevant state law and regulations. If there is a conflict between the content of this resource manual and the AmeriCorps provisions, the provisions are the controlling authority.

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             Program Director Handbook

Browse the contents below, or click here for a downloadable, searchable .PDF

Chapter 1. Welcome to AmeriCorps and Nevada Volunteers

Congratulations on being funded as a Nevada AmeriCorps* State program! Nevada Volunteers, the Governor’s Commission on Service, will be working with you to ensure that your AmeriCorps State program is successful. We are here to provide guidance, oversight, and support to help you create a strong AmeriCorps program. Please use this manual as a place to start to understand the many moving parts of national service, your role as a program director, and the importance of understanding federal rules and regulations to ensure that your program is compliant. This manual is provided as a helpful resource to grantees; however, it does not relieve the grantees of their responsibility to operate within the regulations, guidelines, and Terms and Conditions. If there is a conflict between the contents of this manual and the federal guidance referenced above, the federal Terms and Conditions, regulations, etc. are the controlling authority. Still, AmeriCorps Program Directors should familiarize themselves with the information contained within this manual and are responsible for using the manual and related documents to obtain information necessary for the day-to-day operation of their programs.

Nevada Volunteers reserves the right to revise this manual as needed to comply with any applicable regulatory requirements and to incorporate best practices to improve program and financial management. Nevada Volunteers welcomes your input to strengthen the Program Director Handbook.

1a. Brief History of AmeriCorps and National Service

1b. Laws and Regulations Governing AmeriCorps

1c. Corporation for National and Community Service (CNCS)

1d. Nevada Volunteers

1e. Types of Grants and the NOFO Process Overview

1f. State Service Plan

1g. America’s Service Commissions (ASC)

Chapter 2. Getting Started

2a. Risk and Performance Assessment

2b. Subgrant Agreement and Pre-Award Requirements

2c. New Program Director Resources

2d. Program Start-Up Resources

2e. Performance Measures

2f. eGrants and OnCorps

2g. Host Site Recruitment

2h. Member Recruitment and Member Position Descriptions

 2i. Member Eligibility

2j. AmeriCorps Program Identification

2k. Disability Inclusion

Chapter 3. Program Management

Chapter 4. Member Management

4a. National Service Criminal History Check, NSCHC

4b. Prohibited Activities

4c. Member Service Agreement (Member Contracts) 

4d. Member Files

4e. Breaches of Personally Identifiable Information

4f. Member Enrollment and Retention

4g. Member Orientation

4h. Accompaniment

4i. Member Status

4j. Changing Member Terms of Services and Refilling Slots

4k. Education Award Eligibility

4l. Member Benefits

4m. Member Timesheets

4n. Member Supervision

4o. Public Assistance Programs

4p. Grievance Procedures

4q. Supporting Members with Disabilities

4r. Member Training

4s. Member Evaluations

4t. Early Termination

4u. Exiting Members

Chapter 5. Financial Management

The grantee has full fiscal and programmatic responsibility for managing all aspects of grant and grant-supported activities, subject to the oversight of Nevada Volunteers. It is important for there to be a clear understanding that grant and financial management are inextricably linked. Poor member and program management have negative impacts on financial management because compliance issues often result in disallowed costs. It is the responsibility of all staff to be aware of effective grants and financial management standards, be good stewards of federal resources by practicing strong financial, grant, program and member management, and to work to continually improve the systems and practices used in these areas.

5a. Regulations

5b. Financial Management Systems and Policies

5c. Budget

5d. Match

5e. Fiscal Reporting

5f. Estimated Unexpended Funds Reports

5g. Grant Closeout

5h. Audit Requirements

Chapter 6. What to Expect From Nevada Volunteers

Nevada Volunteers monitors subgrantees to ensure compliance with all applicable federal, state, and Commission policies and procedures. Monitoring also seeks to evaluate the quality of service activities and the AmeriCorps members’ experience. Nevada Volunteers’ staff is committed to providing clear expectations, timely guidance, and assisting programs in their continuous improvement. Nevada Volunteers provides programmatic and fiscal oversight to ensure proper stewardship of federal funds, as outlined by federal rules, provisions, administrative regulations, state law, and Nevada Volunteers’ policies. Nevada Volunteers also provides technical assistance and training to subgrantees.

AmeriCorps Program Directors are expected to contact their Nevada Volunteers Program Contact with program questions and concerns.  Please see When to Contact Nevada Volunteers for a comprehensive lists of when you should contact your AmeriCorps Program Contact.

Fiscal and programmatic reporting deadlines, site visit requirements and closeout procedures, and other relevant information are communicated to programs before the start of the grant year.  Monitoring throughout the program year can occur through formal and informal mechanisms. To alleviate the burden on programs, formal monitoring is conducted both in-person and via desk audits and is spread out over the course of the year. Each year Nevada Volunteers develops an annual monitoring plan, 2017 Monitoring Plan, that is distributed to all programs outlining the planned monitoring aspects and timeline. Additional monitoring may occur if Nevada Volunteers determines that this is needed based on risk and monitoring findings. At a minimum, monitoring consists of reviews of documentation submitted via eGrants, OnCorps, or email.

6a. On-going Monitoring

6b. Program Monitoring Site Review and Fiscal Site Review

6c. Program Reimbursement

6d. Training and Technical Assistance

Chapter 7. Other Resources